University of Minnesota Office of Classroom Management
Office of Undergraduate Education
http://classroom.umn.edu

Click on any of the Frequently Asked Questions (FAQ) below to see the answer and additional troubleshooting tips regarding common classroom questions.

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Where can I read about the class scheduling policy?

You can find the policy in the Policy Library and a summary, with an FAQ, on OCM's site.

How do I use Astra Schedule to request a classroom?

A quick start guide is available to get you on your way to requesting general purpose classroom event space through the Astra Schedule.

Please contact the Astra Schedule Support Team via e-mail at OCMSoftwareHelp@umn.edu with any questions you might have.

How do I reserve a classroom for a course or course-related activity?

To reserve a classroom for course-related purposes, simply e-mail the Office of Classroom Management's scheduling department at ocmsched@umn.edu.

In your e-mail:

  • Include the term (Summer 2013, Fall 2013, etc) in the "subject" field.
  • Include the course number, section number, and meeting day/time.
  • Specify building and room number desired, or pedagogical style of room needed (including equipment and seating needs).
  • Is there a fee to reserve a classroom?

    Typically, there are no fees for University-affiliated groups (U of M academic programs, courses, academic seminars, and department-sponsored events).

    Some exceptions include:

    • Activities taking place after normal classroom hours.
    • Activities that result in extra cleaning and/or maintenance.

    For non-university groups, some fees do apply. For more information, please reference the Event Scheduling Guidelines on the Office of Classroom Management website.

    How do I reserve a space outside?

    The Student Unions & Activities office handles most outdoor space reservation requests.

    For details on the reservation process and to print out a reservation form, visit their Web site at www.outdoor.umn.edu or call 612-626-6919.

    Where is my class located? What time does it start?

    To find the location and/or time of any class, use the online Class Schedule search.

    To complete your search, you will need to know in which department the course is scheduled.

    Is it possible to change the classroom to which my course was assigned?

    To request a classroom change, simply e-mail the Office of Classroom Management's Scheduling Unit at ocmsched@umn.edu. Scheduling will let you know whether or not the change is possible. It may take up to 48 hours for scheduling to respond to your request, so please be patient.

    In your e-mail:

    • Include the term (i.e., summer 2013) in the subject line.
    • Include the course number, section number, and meeting day/time.
    • Specify building and room number desired, or layout of room needed (including equipment and seating needs).

    How can I find out what audio/visual (AV) equipment or technology is available in each classroom?

    For a list of the equipment or technology that is available in each classroom, use the Room Inventory.

    During what hours are classrooms unlocked?

    Monday - Friday, standard classroom hours:

    Classrooms are to be unlocked 8:00 a.m. – 10:00 p.m.

    Saturday, standard classroom hours:

    In order to provide better service Facilities Management (FM) and OCM support classroom use in eleven buildings on Saturdays, 8:00 a.m. - 4:00 p.m.:

    • Blegen Hall
    • Carlson School of Management
    • Folwell Hall
    • Hanson Hall
    • Humphrey Center
    • Keller Hall
    • McNeal Hall
    • Nicholson Hall
    • Rapson Hall
    • Ruttan Hall
    • Science Teaching & Student Services

    General purpose classrooms in other buildings are available on an exception/approval basis only. For more information, go to FM's Weekend Standards FAQ.

    Sundays or University Holidays:

    The University is not open on Sundays or on University holidays.

    Classrooms will be unlocked for scheduled activities (courses and events) that occur outside of standard hours of operation. Classroom events must be coordinated in advance with the Office of Classroom Management.

    If a scheduled classroom door is locked:

    Weekdays – call the Classroom Support Hotline at 612-625-1086

    Evenings or weekends – call the Building Systems Automation Center (BSAC) at 612-625-0011.

    Who can I contact for help with Astra Schedule?

    For Astra Schedule support, please e-mail the Office of Classroom Management's Scheduling Unit at OCMSoftwareHelp@umn.edu.