Office of Classroom Management

To check the availability or schedule of a general purpose classroom, use the Astra Schedule Enterprise Calendar.

1. Select the appropriate date on the calendar (on the left side of the screen).
2. Select a filter option to view classrooms by:
   • Building
   • Campus

The Astra Schedule Enterprise Calendar provides up-to-the-minute information for all general purpose classrooms.

Please contact the Scheduling Unit via e-mail at OCMSoftwareHelp@umn.edu with any questions you might have.

To reserve a classroom for course-related purposes, simply e-mail the Office of Classroom Management's scheduling department at ocmsched@umn.edu.

In your e-mail:

Include the term (Summer 2013, Fall 2013, etc) in the "subject" field.

Include the course number, section number, and meeting day/time.

Specify building and room number desired, or pedagogical style of room needed (including equipment and seating needs).

First, check classroom availability using the online Astra Schedule Enterprise Calendar.

If the classroom is available during your desired time, request a room using the request form. A quick start guide is available with more information.

Typically, there are no fees for University-affiliated groups (U of M academic programs, courses, academic seminars, and department-sponsored events).

Some exceptions include:

• Activities taking place after normal classroom hours.
• Activities that result in extra cleaning and/or maintenance.

For non-university groups, some fees do apply. For more information, please reference the Event Scheduling Guidelines on the Office of Classroom Management Web site.

The Student Unions & Activities office handles most outdoor space reservation requests.

For details on the reservation process and to print out a reservation form, visit their Web site at www.outdoor.umn.edu or call 612-626-6919.

To find the location and/or time of any class, use the online Class Schedule search.

To complete your search, you will need to know in which department the course is scheduled.

To request a classroom change, simply e-mail the Office of Classroom Management's Scheduling Unit at ocmsched@umn.edu. Scheduling will let you know whether or not the change is possible. It may take up to 48 hours for scheduling to respond to your request, so please be patient.

In your e-mail:

• Include the term (i.e., summer 2013) in the subject line.
• Include the course number, section number, and meeting day/time.
• Specify building and room number desired, or layout of room needed (including equipment and seating needs).

For a list of the equipment or technology that is available in each classroom, use the Room Inventory.

Monday - Friday, standard classroom hours:

Classrooms are to be unlocked 8:00 a.m. – 10:00 p.m.

Saturday, standard classroom hours:

In order to provide better service Facilities Management (FM) and OCM support classroom use in eleven buildings on Saturdays, 8:00 a.m. - 4:00 p.m.:

• Blegen Hall
• Carlson School of Management
• Folwell Hall
• Hanson Hall
• Humphrey Center
• Keller Hall
• McNeal Hall
• Nicholson Hall
• Rapson Hall
• Ruttan Hall
• Science Teaching & Student Services

General purpose classrooms in other buildings are available on an exception/approval basis only. For more information, go to FM's Weekend Standards FAQ.

Sundays or University Holidays:

The University is not open on Sundays or on University holidays.

Classrooms will be unlocked for scheduled activities (courses and events) that occur outside of standard hours of operation. Classroom events must be coordinated in advance with the Office of Classroom Management.

If a scheduled classroom door is locked:

Weekdays – call the Classroom Support Hotline at 612-625-1086

Evenings or weekends – call the Building Systems Automation Center (BSAC) at 612-625-0011.

For Astra Schedule support, please e-mail the Office of Classroom Management's Scheduling Unit at OCMSoftwareHelp@umn.edu.