University of Minnesota Office of Classroom Management
Office of Undergraduate Education

Collaborative Class Scheduling (CCS)

The Collaborative Class Scheduling (CCS) is used to schedule and update classes for a current term and future terms. CCS Functional Help is available for schedulers. Below is information regarding the Class Schedule Production and special room characteristics.

Class Schedule Production Instructions

  1. Review the Class Schedule Summary report available in MyU's Reporting Center as a starting point.
  2. Work with faculty and instructors to obtain updated information for the term.
  3. Update the information using the CCS pages in PeopleSoft.
    1. Cancel class sections that will not be offered this term.
    2. Set realistic enrollment limits and requested room capacities.
    3. Adjust all non-standard classes to a standard time.  
    4. Email to add facility ROOM000TBA or NOROOMREQD to all meeting patterns that will not require any room assignment.
    5. Use Astra Schedule to assign departmental classrooms and labs that you manage directly to class sections.
  4. Review the Class Scheduling Distribution Summary (CSDS) Report to assess department/college compliance with New Scheduling Policy [CMM6].
    1. CSDS is updated from CCS nightly allowing you to check the effect any changes you made on compliance by looking at the report the following day. 
    2. This report can also be an excellent tool for identifying days/times to schedule new class sections when the GPC inventory is more likely to be available.  
  5. Avoid scheduling classes in high demand periods/days. 

Requesting a General Purpose Classroom for a credit class

  1. OCM is notified of your classroom needs through the use of room characteristic in PeopleSoft.
    1. During the CCS Open Initial Build period, indicate the special room characteristics (technology, seating styles, etc.) needed to facilitate teaching by using the room characteristic codes accessible in the meeting pattern page of CCS.
    2. You may use a maximum of four room characteristics but choose as few as necessary.
  2. If you have signed priority agreements for general purpose classroom use, email during CCS Open Initial Build. Room scheduling priority agreements are only recognized during CCS Open Initial Build.
  3. Classes with non-standard meeting times that require general purpose classrooms will be assigned classrooms on a low priority/space available basis. Scheduling cannot guarantee that these classes will be placed in a general purpose classroom.
  4. Academic departments can review general purpose classroom assignments when they are loaded to the class schedule. Departments are not notified directly.
  5. If you have special requests that cannot be documented using CCS (disability requirements, instructors teaching back-to-back classes, etc.), please send an e-mail to

CCS Room Characteristics

During CCS Open Initial Build it is important to not only update a course section's meeting pattern and instructor but also the room characteristics.

Tips for getting the right classrooms

  1. Check with the instructor to verify the appropriate room characteristics;
  2. Indicate your first preference only. For example, if you choose conflicting characteristics ‘Active Learning Classrooms’ and ‘Tablet Arm Chairs’, you will not be assigned a room because a room with both types of seating does not exist.
  3. You may use a maximum of four room characteristics but choose as few as possible.
  4. Room characteristics function as ‘AND’ not ‘OR’. The more characteristics you choose, the more restricted your room options become.
  5. Search for classroom features if you have questions about potential room characteristic conflicts. (
  6. Example: If you choose ‘West Bank’, ‘Tablet Arm Chairs’, and ‘Document Camera’ room characteristics, you are notifying OCM that the class section needs a classroom on the West Bank with Tablet Arm Chairs and a Document Camera

Room characteristics


If you have any questions about room characteristic, email