University of Minnesota Office of Classroom Management
Office of Undergraduate Education
http://classroom.umn.edu

Video conferencing in OCM classrooms

Video conferencing is available in select OCM classrooms using a dedicated conferencing system. It is available in the following classrooms:

The system brings all technology components together in an integrated and controlled package. It features high-definition cameras and monitors for remote site display and installed conferencing microphones that picks up high-quality sound from instructors and students.

The added video conferencing functionality is fully integrated with the standard classroom projection system and functions with an easy-to-use interface that instructors are accustomed to in other OCM classrooms. Courses and events scheduled in these classrooms have access to the video conferencing equipment.

Other than using the dedicated system provided by OCM, video conferencing is also possible in any general purpose classroom using your laptop, webcam, and a conferencing software, such as Skype, UM Connect, Adobe Connect, or Google Hangouts. Conference participants can be displayed to the class using the laptop connection to the classroom projection system.

The Office of Information Technology (OIT) supports the dedicated video conferencing capability in partnership with OCM.

Connection setup

Requests to arrange your conference connections must be submitted in advance of your event via the OIT video conferencing request form. You will need to provide detailed information about the distance site location(s) and the contact information of someone who is available to review the technical capabilities and specs for that location.

You must request a classroom separately and receive the scheduling confirmation before arranging for the conference connection with OIT.

Distance site testing

Established U of M video conference sites typically do not require advance testing and conferences can be arranged for these locations within 1-2 days.

If the distance site has not previously been tested by OIT or if your request form is incomplete, your request may take up to a week or longer to process. This time allows the OIT technical staff to complete a test setup with your distance site location and ensure the systems will function together properly.

The testing and confirmation steps may take longer when establishing many connections to different distance sites. Confirmation of your video conference connection will be sent via email from OIT.

Operating the equipment

Each instructor using video conferencing in OCM classrooms operates the camera controls and determines what the distance site participants will see. Instructions for operating the conferencing system are included for each room:

Support

For assistance or training with video conferencing equipment, contact the Classroom Support Hotline at 612-625-1086 or classrm@umn.edu.